Assistant Controller

Cincinnati Museum Center
Job Description
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Job Posting
Reports to:      Director of Finance
Department:    Finance
FLSA Status:   FT/Exempt
The statements below reflect the general details considered necessary to describe the major responsibilities of the identified position and are not to be construed as a detailed description of all the work requirements that may be inherent in the job. An asterisk (*) indicates that this is an essential function of the job as outlined in the American with Disabilities Act.
Lead the organizations’ not-for-profit accounting functions in collaboration with Finance Team.  These functions include: 
  • Maintaining the organization's not-for-profit accounting principles, practices, and procedures;
  • Perform the following key NFP accounting functions:
    • Investment accounting and related flow of funds;
    • Intercompany and interfund reconciliations (Due to/Due from);
    • Prepare and post journal entries to the general ledger;
    • Prepare reconciliations to the general ledger:
    • Internal and external reporting requirements, recurring and ad hoc;
    • Ensure contributions are aligned with gift policies;
    • Support philanthropy teams with donor gift agreements,
    • Develop financial and donation reports as needed;
    • Tracking and reporting of:
      • separate funds with related activity by entity;
      • net asset rollforward by fund by entity;
      • endowment activity by entity
    • Annual spending policy calculations for Board review and approval
  • Oversight, management and review of:
    • Contributions and proper accounting treatment;
    • Contribution data entry and reconciliations;
    • Pledges and pledge receivables;
    • Accounts receivable;
    • Review and post journal entries to the general ledger;
    • Review reconciliations to the general ledger:
    • Grant funded school visits and other donor restricted gifts*;
  • Compliance
    • Monthly, quarterly and annual debt and bank compliance reporting for operating and capital needs (excluding Union Terminal Restoration)
    • Key support of the annual financial audit and other audit related activities. 
    • Support the external preparation and reporting of tax returns and related to ensure compliance with governmental reporting requirements and IRS regulations;
    • Prepare and file government/license reports as required;
    • Prepare and oversee the financial portion of grant applications, reports and billing to ensure compliance with requirements and policies of funding sources.  Ensure timely filing of expenditures against grant awards and proper accounting of transactions.  (federal, state, local)
    • Federal Indirect cost rate
  • Assist non-financial staff with the financial aspects of their activities;
  • Other duties as assigned by Director of Finance and/or CFO
  • Four year college degree in accounting major required. 
  • Minimum three years of experience in not-for-profit including fund accounting, contributions and investments. 
  • Proficient in Excel and technology based financial systems.
  • Attention to detail along with strong analytical, written, and verbal communication skills are essential. 
  • Ability to be flexible and adaptable to changes while keeping projects well organized and appropriately prioritized. 
  • Experience with federal grant management, MIP fund accounting software and Raiser’s Edge is a plus. 
  • Good judgment, and ability to handle projects independently, as well as, ability to work effectively and collaboratively in a team environment.
Working Conditions:
Schedule is Monday to Friday with occasional evening and weekend hours required as workload demands.  Working conditions include normal office environment.
To apply online go to:
We are an equal opportunity employer
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